At Inivos Consulting (Pvt) Ltd & Inivos Technology (Pvt) Ltd ("Inivos", "we", "our", or "us"), we are committed to protecting your privacy and ensuring that your personal information is handled responsibly and transparently. This Privacy Policy outlines how we collect, use, and safeguard your information when you visit our website, engage with us offline, or interact with us through any digital or physical means.
1. Information We Collect
We may collect personal information through the following means:
a. Newsletter/Subscription Forms
When you sign up for updates or newsletters, we may collect:
• Email address
b. Career Applications
When you apply for a job with us via our Careers page or through job application forms, we
may collect:
• Full name
• Email address
• Contact number
• Curriculum Vitae (CV) and cover letter
• LinkedIn or portfolio links
• Educational and employment history
• Any other information you voluntarily provide
c. Business Inquiry / Lead Forms
When you submit a form to inquire about our services, we may collect:
• Full name
• Company name
• Job title
• Email address
• Phone number
• Service of interest
• Any additional details you choose to include
d. Automatically Collected Data
When you visit our website, we may automatically collect:
• IP address
• Browser type
• Pages visited and time spent
• Referring URL
• Device information
• Cookies and usage tracking data
e. Office Visitors (Handled by HR Team and monitored by IT Team)
When you physically visit our office premises for the purpose of meeting someone, to provide a service, we may collect:
• Full name
• National Identity Card (NIC) or Passport Number
• Phone number
• Email address
• Company name and designation
• Purpose of visit and person being visited
Why we collect: This information is collected solely for security verification, compliance, and internal access logging purposes.
f. Customer Onboarding (Handled by Business Development Team)
During client onboarding and contract processing, we may collect:
• Name and designation of the signatory
• National Identity or Passport details of the designated individual
• Contact information (email, phone)
• Company registration and tax ID documents (if applicable)
g. Supplier Onboarding (Handled by Finance Team)
When registering suppliers and vendors, we may collect:
• Name
• Contact details including physical address
• Nature of business engagement
• Business registration or compliance certificates
• Bank account details
• Shareholder information
• Proof of financial statements (where applicable)
Why we collect:For procurement, compliance, and vendor due diligence purposes.
2. How We Use Your Information
We use your information for the following purposes:
• To respond to your inquiries or service requests
• To review and process job applications
• To send newsletters, updates, and promotional content (with your consent)
• To analyze and enhance our digital services, including user navigation behavior and content interaction
• To ensure office security and manage access logs
• To fulfill procurement, onboarding, and contractual processess
• To comply with local and international legal and regulatory obligations
3. Legal Basis for Processing
We process your personal information based on:
• Your consent (e.g., for receiving newsletters or marketing communications)
• Contractual necessity (e.g., to process job applications or service inquiries)
• Our legal obligations
• Our legitimate interests,(e.g., improving service quality, fraud prevention, or security monitoring), provided your fundamental rights do not override them
4. Sharing Your Information
We do not sell or rent your personal data. We may share your information in the following scenarios:
• With third-party service providers (e.g., website hosting, recruitment platforms, email marketing tools) under strict confidentiality agreement
• When required by law, regulation, or legal process
• In the event of a merger, acquisition, or sale of assets, where your data may be transferred to another entity
5. Data Security
We implement appropriate technical and organizational measures to protect your personal data. These include:
• Encryption of sensitive data
• Role-based access controls
• Network security firewalls
• Regular audits and system monitoring
6. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected:
• Business inquiries – up to 24 months from last contact
• Job applications – up to 12 months post-recruitment cycle
• Office visitor logs – typically up to 12 months
• Marketing – until consent is withdrawn
• Contracts and financial records – retained for at least 7 years, in accordance with Sri Lankan statutory requirements
Data that is no longer required is securely deleted or anonymized.
7. Your Rights
You have the right to:
• Request access to the personal information we hold about you
• Correct or update your information
• Withdraw consent at any time for marketing communications
• Request deletion of your personal data (subject to legal limitations)
• Object to or restrict processing
• Request data portability
To exercise these rights, please contact us at info@inivosglobal.com.We will acknowledge your request within 3 working days and provide a full response within 21 calendar days.
8. Cookies
We use cookies and similar technologies to enhance your experience on our website.
Types of cookies we use:
• Essential Cookies: Necessary for website functionality
• Analytics Cookies: Used to understand how users interact with our website, such as pages viewed and time spent
• Marketing Cookies: Used to display relevant ads based on your browsing behavior across our website and third-party platforms
You may manage or withdraw your cookie preferences at any time via browser settings or our website’s cookie consent tool. Disabling cookies may affect some features.
9. Third-Party Links
Our website may contain links to third-party websites. This Privacy Policy does not apply to those external sites. We encourage you to read their privacy policies before engaging with those websites.
10. International Data Considerations
Inivos Consulting (Pvt) Ltd & Inivos Technology (Pvt) Ltd are headquartered in Sri Lanka and complies with Sri Lanka’s Personal Data Protection Act No. 9 of 2022.
If you are accessing this website from outside Sri Lanka (such as from the EU, UK, or U.S.):
• We implement internationally accepted frameworks such as the General Data Protection Regulation GDPR
• We apply safeguards such as Standard Contractual Clauses (SCCs), data processing agreements, and encryption protocols to secure international data transfers
11. Data Subject Escalation Rights
If you believe your data has been mishandled or your rights have been violated, you may lodge a complaint with the Data Protection Authority (DPA) in Sri Lanka or the relevant supervisory authority in your country of residence.
12. Children’s Privacy
Our services are not intended for children under the age of 16. We do not knowingly collect personal information from minors.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.
14. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact us:
Inivos Consulting (Pvt) Ltd & Inivos Technology (Pvt) Ltd
No. 112, Havelock Road, Colombo 00500
Sri Lanka
Email: info@inivosglobal.com
Phone: +94 (11) 711 2155
